Privacy Policy

1. Who We Are

SD Academy is the employee learning, onboarding and career development platform operated by the SD Group of Companies, headquartered at Plot No.50/1, Devangada Street, Block Nagar, Virugambakkam, Chennai – 600092, India.

For data-related enquiries, contact: support@sdacademy.co.in

2. Who This Policy Applies To

This policy applies to all employees, interns, trainees and authorised users of SD Academy across all SD Group entities, including SpaceDraft India, Woodify India, Taskon, Woodify Homes, Asgard Infrastructure, Asgard Homes, Asgard Spaces, Odyssey Square, Uthra Media, Aram Pazhaguvom Foundation and Oura Networks.

3. What Data We Collect

• Identity data: Name, employee ID, designation, department, company entity
• Contact data: Work email address, work phone number
• Learning data: Course enrolments, lesson progress, assessment attempts and scores, SOP acknowledgments, certificates earned
• Career data: Role level, learning path assignments, manager-validation records
• Technical data: Login timestamps, device type, browser, IP address, session duration
• Communication data: Support tickets submitted and their contents

4. Why We Collect This Data

• To provide and manage your SD Academy account
• To assign and deliver role-appropriate learning content
• To record learning progress, assessment results and certificates
• To enable manager and HR review of learning completion
• To send automated reminders for overdue or mandatory courses
• To generate learning reports for HR and L&D
• To investigate and respond to support requests
• To maintain security, prevent unauthorised access and audit system activity

5. Who Can See Your Data

• You: Your own learning history, scores, certificates and progress
• Your reporting manager: Your team's course completion, overdue learning and assessment results
• HR and L&D administrators: All employee learning records for their assigned company or department
• Group Super Admin: System-wide reports and audit logs
• IT / technical administrators: System logs for security purposes only — not learning content

Your individual assessment scores are not directly shared with payroll or performance-management systems unless your HR policy specifically states otherwise. Check with your HR team for company-specific practices.

6. Cookies

SD Academy uses the following types of cookies:

• Strictly necessary cookies: Session management, authentication, security. These cannot be disabled.
• Functional cookies: Remembering your preferences (e.g. language, "keep me signed in"). These are optional.
• Analytics cookies: Anonymised usage data to improve the platform. These are optional and can be declined.

We do not use advertising or tracking cookies.

7. How Long We Retain Your Data

• Active employees: Data is retained for the duration of your employment plus 3 years after your last working day
• Certificates: Certificate records are archived permanently for verification purposes
• Support tickets: Retained for 1 year after resolution
• Audit logs: Retained for 2 years
• Interns / trainees: Retained for 1 year after the assignment ends

8. Does Learning Performance Affect Appraisal?

Completion of mandatory courses is a baseline employment requirement and will be visible to your manager and HR. Whether assessment scores directly affect your performance appraisal or promotion decisions depends on the policy of your individual company within the SD Group. Please refer to your HR policy or speak to your HR representative for clarity.

9. What Happens When You Resign or Are Transferred?

• On resignation: Your account access is suspended on your last working day. Your learning records are archived according to the retention schedule above.
• On department transfer: Your learning history is carried forward. New role-based learning paths are assigned automatically based on your new role and department.
• On company transfer within SD Group: Your account is migrated to the new entity. Historical learning records remain accessible.

10. Your Rights

As an employee using SD Academy, you have the right to:

• Access and view your own learning data
• Request correction of inaccurate personal information
• Request clarification on who has viewed your learning records
• Raise a data complaint with your HR / L&D team

To exercise any of these rights, contact: support@sdacademy.co.in

11. Data Security

SD Academy implements the following security controls:

• All data is transmitted over HTTPS
• Passwords are hashed using industry-standard algorithms; we do not store plain-text passwords
• Sessions time out after a period of inactivity
• Administrator accounts require multi-factor authentication
• Access is role-controlled and audited

12. Changes to This Policy

We will notify employees by email or platform announcement when material changes are made to this policy. Continued use of SD Academy after notification constitutes acceptance of the updated policy.

13. Contact Us

For any data or privacy-related queries:

Email: support@sdacademy.co.in
Phone: +91 9000 55 5155
Monday – Saturday, 9:30 AM – 6:30 PM IST